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The Registrar

Refund Policy

1. Registration constitutes a contractual agreement between the student and the University of Saint Francis.

2. Should a student decide not to attend classes at the University, the student must notify the Registrar’s office in writing and the student must complete an exit interview for any applicable Federal Loan programs.

3. Failure to attend classes does not withdraw a student from classes.

4. Students that drop below full-time during the drop/add period may have a refund due to them. This refund amount will be calculated based on revised billing and financial aid packaging.

5. If a student does not begin the withdrawal process or otherwise notify the University of his/her intent to withdraw due to illness, accident, grievous personal loss, or other circumstances beyond the student’s control, the University may determine the appropriate withdrawal date.

6. The return of funds to the State Student Assistance Commission of Indiana (SSACI) is defined by the SSACI Refund Policy. Under the SSACI policy, if a student completely withdraws from USF before the end of the fourth week, the student is not eligible for the state award and USF must return 100 percent of the semester’s award to SSACI. If a student withdraws after the fourth week, the SSACI aid would be 100 percent earned and no SSACI funds would be returned. Funds must be returned to SSACI independent of other financial aid.

7. Students who receive Title IV funding (Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal ACG, Federal SMART, Federal Stafford Loans, PLUS or Perkins Loan) and completely withdraw from USF are subject to the Title IV return of funds calculation, as mandated by the Department of Education. The Title IV refund calculation is different than USF’s refund calculation; therefore, a student who withdraws before completing 60 percent of an enrollment period may owe USF for charges no longer covered by returned federal aid.

8. All USF and private financial aid will be refunded according to the tuition and fees schedule shown below.

9. Refunds will be made in the following order:

a. Unearned SSACI Awards

b. Unearned Federal Aid

c. Unearned USF scholarships and awards

d. Outside agencies

e. The student

10. If, prior to withdrawing, a student has received a disbursement of federal aid in the form of a check, the student may be required to return part of the funds to the University of Saint Francis. If funds are to be returned by the student, this must be done within 15 days of notification by the University.

11. Students are responsible to pay any outstanding balance owed to USF after all adjustments have been made to their account based on the SSACI, Title IV, and USF refund policies.


Semester I and II Refund Schedule

The following schedule reflects the percentage of tuition and fees refund allowable to students who completely withdraw officially from Semester I, Fall or Semester II, Spring.

Week During the Semester

Tuition & Fees Refundable

Prior to the first day of the semester

100% - no refund of semester fee

During the first week of the semester

100% - no refund of semester fee

During the second week of the semester

75% – no refund of semester fee

During the third week of the semester

50% – no refund of semester fee

During the fourth week of the semester

25% – no refund of semester fee

Fifth week of the semester or later

No refund

Higher Education Amendment of 1998: PL-105-244 Part G Section 484B (b)

Summer Session Refund Schedule

Week During the Semester

Tuition & Fees Refundable

On first day of class for Summer Term

100% - no refund of semester fee

After first day of class for Summer Term

No refund

Refunds for Special Courses

Courses not following the regular schedule for the academic term will have their refunds calculated on an individual basis.

Refunds for Room and Board

The refund policy for room and board is a part of the student housing contract.

Refund Policy: For new residents: If notice of cancellation due to withdrawal is received after June 30, 2012 for fall semester or after January 5, 2013 for spring semester, the housing deposit is forfeited. If a resident withdraws during a semester, the resident shall be charged for the room and board and other residence related fees used based on the refund schedule below. The resident shall then be assessed $200.00 for cancellation.

Refund Schedule:

There will be no room and board refund after the fourth week of each semester. The cancellation fee will be taken from the housing deposit, unless expressed otherwise by the student.

Processing Refunds

  1. Refunds are processed through the Business Office, and any refunds will be available approximately one month after a student officially withdraws and after all debts are paid and all charges/credits are posted.
  2. A completed official withdrawal form from the Registrar’s Office is required for a refund to be processed.


  1. Students who have an extreme or unusual circumstance may appeal the USF Refund Policy.
  2. Appeals must be made in writing and addressed to:
    Financial Appeals Committee
    c/o Business Office Manager
    University of Saint Francis
    2701 Spring Street
    Fort Wayne, IN 46808-3994
  3. Appeals must be submitted within 15 days after a student is notified of his or her tuition refund.
  4. All decisions of the Appeals Committee are final.