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Closing Out a Course Site

Exporting a course
Submitting final grades to the Registrar
Course Archiving

There are several steps you should take when the semester ends and you are wrapping up your Blackboard course site, in particular when it comes to saving a copy of your course site. 

Exporting a course / saving a back-up copy.

Saving a copy of your Blackboard course site is not only helpful for use in future course sites but is critical for data maintenance and integrity. A Blackboard course site is proprietary; it only makes sense that you should ‘own’ a back-up of it too. Be responsible for all the hard work you put into a course site. Be safe and save it!
The best time to export a course site, (and you can actually export a course site as many times as you wish at any time) is at the end of semester when it is fully loaded with all the content, at this time you have the settings just so and the course site is ‘complete’. Please note that an exported course does not save student records, only non-user specific material and content. To save a copy of your course complete with student participation (such as Discussion Board entries, assignments, etc.) select the Archive icon from within the Export/Archive Manager.

To export a course site:

Export Zip File


The nice thing about having an exported copy of your Blackboard course site is that you can then easily import it, or parts of it, into a new course.

The .zip file you've just downloaded from Bb is only readable through Bb.  DO NOT open this file once it is on your computer.  You will not have software on your computer that will be able to understand the dozens, if not hundres, of files contained in this zip file.  This is only for future use in Bb, if you so chose to import the package in the future.  If you're wanting to save individual files from your course for future use independant from Bb, make sure you download those files from within your Bb course to your computer.

Submitting final grades to the Registrar.

An instructor can easily submit final grades (at the end of semester) through Blackboard. The final grade submission process electronically dumps grades into Jenzabar, the management system.

To submit final grades through Blackboard:

Submit final grades image

Instructors cannot resubmit grades electronically through Blackboard. If any changes need to be to a student's grade this must be done in person, with the Registrar.

Archiving courses.

Courses are permanently removed from Blackboard by Jenzabar (our Snapshot process) when they are approximately ten months old (that is, ten months following the end of that course). This process removes courses from the system. These retired courses are NOT maintained by the System Administrator. Therefore, it is even more important to make sure that you export or archive your course, particularly if you plan on using content from an old course in the future or want to keep a full record of the course exchanges (e.g., discussion threads, group activities, journal postings, etc.).

Remember, Exporting saves course content (a great way to save a course and its material for future use when scheduled to teach the same course again), while Archiving saves the entire course, exchanges, grades, and all (a great way to keep a final representation of that specific section or to keep record in the even of a student arguing a grade).

The process to Archive is almost exactly the same as exporting:

Grade History Report image

The .zip file you've just downloaded from Bb is only readable through Bb.  DO NOT open this file once it is on your computer.  You will not have software on your computer that will be able to understand the dozens, if not hundres, of files contained in this zip file.  This is only for future use in Bb, if you so chose to import the package in the future.  If you're wanting to save individual files from your course for future use independant from Bb, make sure you download those files from within your Bb course to your computer.

 

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