Course Schedule Policies
REFUND POLICY
COMPLETE WITHDRAWAL
FROM SCHOOL
1. Registration
constitutes a contract between the student and the
University of Saint Francis.
2. Should a student
decide not to attend classes at the university, the
student must notify the Registrar’s Office in writing
and the student must complete an exit interview
for any applicable Federal Loan Programs.
3. In order to
recieve a 100% refund, the student must notify
the Registrar's Office in writing prior to the first day
of the academic term/semester.
4. Failure to attend
classes does not withdraw a student from classes.
5. If a student stops
attending classes without processing an official
withdrawal, grades of “F” will be posted for all classes
in which the student is enrolled.
6. If a student does
not begin the withdrawal process or otherwise notify the
university of the intent to withdraw due to illness,
accident, grievous personal loss, or other circumstances
beyond the student’s control, the university may
determine the appropriate withdrawal date.
7. Withdrawals can be
processed at anytime during the term, except during
final examinations week.
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CHANGE OF SCHEDULE
AFTER REGISTRATION
1. After registration,
a student may make a change in his or her schedule, if
necessary, in order to drop or add a class or change a
section.
2. This process carries
a fee and must be approved by an advisor in Student Academic
Support Services.
3. Prior to the first
day of class of the term, classes that are dropped will
be adjusted on the student billing.
4. Payment received for
classes that are dropped on or after the first day of
class of the term will not be refunded.
5. Courses may not be
added after the second week of classes of the semester
or after the first day of classes of
Summer Session.
6. All changes in
schedule (drop/add) are made officially by the student in the
Registrar’s Office or on the Web to safeguard the accuracy of the
student’s permanent record.
7. A student who
desires to make any change in his or her schedule must
complete a Drop/Add Form, which is available in the
Registrar's Office. The student must then have the
completed Drop/Add form signed by his or her advisor, by
another faculty member in the department, or by Student
Academic Support Services staff as evidence that
possible alternatives and consequences were discussed.
The completed Drop/Add form must be taken to the
Registrar's Office for processing. Students who
complete the desired change on the Web are strongly
advised to first secure the approval of his or her
advisor.
8. Changes in full-time
and part-time status may affect the student's financial
aid, Veterans benefits, and athletic eligibility.
9. Withdrawal during a
semester:
a. Official withdrawal
from a class before mid-semester results in a “W” for
the class, which is indicated on the student's permanent
record.
b. Official withdrawal
from a class after mid-semester results in a “WP,” if
passing, or a “WF,” if failing at the time of
withdrawal, one of which is indicated on the student's
permanent record.
c. Failure to
officially withdraw from a class results in a grade of
“F,” which is indicated on the student's permanent
record.
10. Withdrawal during
Summer Session:
a. Official withdrawal
from a class at any point during Summer
Session results in a "W," which is indicated on the
student's permanent record.
b. Failure to
officially withdraw from a class results in a grade of
“F,” which is indicated on the student's permanent
record.
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REFUNDS
1. Registration
constitutes a contractual agreement between the student
and the University of Saint Francis.
2. If a student
officially withdraws completely, a refund may be given,
depending upon the period of time that has elapsed from
the beginning of the term.
3. On or after the
first day of class of the term, refunds apply only to
those students who withdraw completely, not to students
who drop a class.
4. The return of funds
to the State Student Assistance Commission of Indiana ("SSACI")
is defined by the SSACI Refund Policy. Funds must
be returned to SSACI independent of other financial aid.
Other refunds will be made in the following order:
a. Unearned Federal Aid
b. Unearned USF
scholarships and awards
c. Outside agencies
d. The student.
5. If, prior to
withdrawing, a student has received a disbursement of
federal aid in the form of a check, the student may be
required to return part of the funds to the University
of Saint Francis. If funds are to be returned by the
student, this must be done within 15 days of
notification by the university.
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SEMESTER I AND
SEMESTER II REFUND SCHEDULE
1. The following
schedule reflects the percentage of tuition and fees
refund allowable to students who completely withdraw
officially from Semester I, Fall or Semester II, Spring.
|
Week During the Semester |
Tuition and Fees Refundable |
|
Prior to the first day of the semester |
100% - no refund of semester fee |
|
During the first week of the semester |
93% - no refund of semester fee |
|
During the second week of the semester |
|
|
During the third week of the semester |
80% - no refund of semester fee |
|
During the fourth week of the semester |
The lesser of:
73% of all Institutional charges less the semester
fee or
73% of Federal Financial Aid received |
|
During the fifth week of the semester |
The lesser of:
67% of all Institutional charges less the semester
fee or
67% of Federal Financial Aid received |
|
During the sixth week of the semester |
The lesser of:
60% of all Institutional charges less the semester
fee or
60% of Federal Financial Aid received |
|
During the seven week of the semester |
The lesser of:
53% of all Institutional charges less the semester
fee or
53% of Federal Financial Aid received |
|
During the eight week of the semester |
The lesser of:
47% of all Institutional charges less the semester
fee or
47% of Federal Financial Aid received |
|
During the ninth week of the semester |
The lesser of:
40% of all Institutional charges less the semester
fee or
40% of Federal Financial Aid received |
Tenth week of the semester or later
|
No refund
|
Higher Education
Amendment of 1998: PL-105-244 Part G Section 484B (b)
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SUMMER SESSION REFUND SCHEDULE
Refund schedule for
Summer Session tuition and fees for students
who withdraw officially, except for the
session fee is non-refundable.
|
Refund Schedule |
Tuition and Fees |
|
Prior to the first day of class of Summer Session |
100% |
|
During the first week of Summer Session |
80% |
|
During the second week of Summer Session |
60% |
|
During the third week of Summer Session |
40% |
|
Fourth week of Summer Session or
later |
No refund |
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REFUNDS FOR SPECIAL
COURSES
Courses not following
the regular schedule for the academic term will have their refunds
calculated on an individual basis.
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REFUNDS FOR ROOM AND
BOARD
The refund policy for
room and board is a part of the student housing
contract. No reduction in fees for room and board is made for late entrance or
absence, except for an illness extending beyond two
weeks.
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PROCESSING REFUNDS
1. Refunds are
processed through the Business Office, and any refunds
will be available approximately one month after a
student officially withdraws and after all debts are
paid and all charges/credits are posted.
2. A completed official
withdrawal form from the Registrar’s Office is required
for a refund to be processed.
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APPEALS
1. Students who have an
extreme or unusual circumstance may appeal the USF
Refund Policy.
2. Appeals must be made
in writing and addressed to:
Financial Appeals
Committee
c/o Business Office
Manager
University of Saint
Francis
2701 Spring Street
Fort Wayne, IN
46808-3994
3. Appeals must be
submitted within 15 days after a student is notified of
his or her tuition refund.
4. All decisions of the
Appeals Committee are final.
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