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View Operations calendars (please note, this is for employees only)
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POLICIES |
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Accident,
Injury or Incident Reporting
After Hours Use of Buildings
Athletic Fields and Equipment Use
Bonfires On Campus
Borrowing University
Equipment
Bus Service (Citilink)
Cable TV Service
Copies in Bulk
Deliveries
Emergencies
Energy Conservation
Environmental Area
Equipment &
Furnishings (Lockable)
Equipment & Furnishings
(Moving)
Equipment & Furnishings
(Purchasing)
Fire Drills/Systems
First Aid & Designated First Responder
Fishing On Campus
Golf Cart Safety |
Hazardous Material
Donations
Heating & Cooling Comfort
Identification/Access Cards
Keys
Motorist Assistance
Natural Gas Leak
Occupational Safety
Parking &
Vehicle Tags
Personal Safety
Posting Flyers
and Misc.
Power Outage Reporting
Property Security
Recycling
Recycling
(Batteries)
Requesting Service
Soliciting On Campus
Vehicles (Using University Vehicles)
Weapons On Campus |
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POLICIES
ACCIDENT, ILLNESS, INCIDENT
or INJURY REPORTING
OSHA 200 REPORTS: (Revised: 10/08)
An OSHA 200 form is filled out whenever there is a personal injury on
campus. When filling out this form, be sure to note the conditions of the
immediate area where the accident occurred. Include information such
as footing conditions of floor or ground, handrails or guardrails present,
safety equipment not used properly (or not used at all), and lighting in the
area. An OSHA 200 form is also used to record the initial diagnosis of a work
related illness or injury. The form must be filled out within 24 hours of the
injury. Please refer all questions concerning insurance coverage to the Director
of Human Resources.
INCIDENT REPORTS:
An Incident Report is filed for any accident, altercation, unusual or
extraordinary occurrences, or loss involving any person or property on campus; even if the person or property is not
affiliated with the university. This form is also used to report any act covered
by the Campus Crime Awareness Act. All injuries and illnesses are documented on
the OSHA 200 form.
Contact the security officer on duty at ext 3222 to fill out a OSHA 200 form or Incident
Report.
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AFTER HOURS
USE OF BUILDINGS (Revised:
10/08)
To access an area in a building after regular building hours, written permission
must be obtained by the person responsible for that area. A valid USF identification card
must be presented along with written permission before the security officer on
duty will allow access. Contact the Security office at ext 3222.
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ATHLETIC
FIELDS AND EQUIPMENT USE
(Revised:
10/08)
Use of equipment and fields must be authorized by the Athletic Director.
Operations is not responsible for athletic field use or maintenance. A field
caretaker, reporting to the Athletic Director, maintains all athletic fields and
purchases any necessary supplies and equipment from an athletic budget set aside
for this purpose.
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BONFIRES ON
CAMPUS (Revised:
10/08)
Bonfires are only allowed in the cove by the lake.
To have a bonfire on campus for an event or function, submit your request in
writing (or send via e-mail) to the Director of
Operations. Please note the following: One individual must assume
responsibility for the bonfire, and must remain on site for the
duration of the fire.
Operations grounds personnel will set up the bonfire and security will
oversee Lighting of the bonfire. (No flammable fluids may be used to assist
in starting the fire.)
The bonfire must be completely out before the responsible individual
(as indicated in writing) leaves the bonfire site.
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BUS SERVICE
- Citilink (Revised:
10/08)
Fort Wayne Citilink has a bus stop east of Doermer Health Sciences Building on Leesburg Road. For physically
challenged individuals, arrangements can be made with Citilink for pick up and
drop off service to various buildings on campus. For further information or a current bus schedule, call
the Citilink office at 432-4546 or on the Web at
www.fwcitilink.com.
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CABLE TV
(Revised: 10/08)
Cable TV is available throughout campus. If you experience problems with reception, DO NOT
call Comcast Cable. To report problems, please complete and submit a WORK ORDER request on the
USF Intranet page.
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COPIES IN BULK
(Revised: 10/08)
All requests for bulk copies are handled by the Copy Center located in the
lower level of Trinity Hall. Copy Center requests should NOT be made through the USF
intranet site, but submitted via interoffice mail or in person. To ensure you receive your copies back in a timely manner, you must allow
for a 48 hour turn-around time. Copies are recorded and billed back to your
department. Bound or other special documents (such as requesting a special paper
be used) will require additional lead time. Call the Copy Center well in advance
of your anticipated deadline to discuss any additional lead time that will be
needed.
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DELIVERIES
UPS and Fed Ex deliveries are received and checked
in at the dock area of Trinity Hall by Operations personnel. With the exception of extremely large or heavy pieces of
equipment, all other deliveries should be made to the Trinity Hall dock. It is
imperative when you are ordering an item, to make sure you follow through with
delivery arrangements. Notify the Operations Department with the following
information (with as much notice as possible). Date and approximate time,
description (weight, size and amount of packages). Heavy deliveries may
require a lift-gate service. Ask the company if they provide this service (most
do). The Operations Department does not have the resources to lift heavy items
out of a truck. Department and location where the items are to be
delivered. Name of contact person. Package identification. Provide
the company with whom you are placing your order the following information ,
address, building, department and name. If Operations staff is needed to assist in the unloading of a
delivery, please inform the carrier to deliver by 2:30 p.m., Monday through
Thursday, and before 11:30 a.m. on Friday. After these times, there may be no
Operations staff available to assist in unloading.
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EMERGENCIES
(Revised: 10/08)
In an emergency
situation call Security immediately at ext 3222 or use one of the direct dial
emergency phones located throughout campus. Examples are medical emergencies,
unwanted persons on campus, hazardous spills, fire and gas leaks. When your call
is answered indicate the nature of the emergency, your name, location and, if
you know it, the number you are calling from. In cases of fire or life
threatening injuries call 9-911 first, followed by Security. Flip
charts detailing emergency procedures for all major situations posted in the
common areas of all buildings on campus. Become familiar with the information
contained in it, and refer to it in any emergency situation.
All non-emergency problems
involving buildings and equipment please forward to Operations using the WORK
ORDER section of the Intranet.
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ENERGY
CONSERVATION (Revised:
10/08)
Energy conservation is everyone's job. Please do your part to conserve energy by
turning off your computer at the end of the day (if possible) and turning off
lights and other unnecessary electrical equipment when you're out of your
room or office for more than 15 minutes. If you have to cancel a scheduled class (or event), please
notify Operations (ext 6106 or 6113) or the Security officer on duty at ext 3222 so lights and
HVAC can be turned off.
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ENVIRONMENTAL AREA (Revised:
10/08)
An environmental study area is located on the southeast corner of Mirror
Lake. This area is restricted unless you are accompanied by, or have permission
from, a professor from the Science Department.
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LOCKABLE EQUIPMENT & FURNISHINGS
Revised: Nov. 2002
All University owned equipment or furnishings that have a LOCK, such as a filing
cabinet or desk, must have the KEYS recorded and issued through the Operations
Department.
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EQUIPMENT: BORROWING UNIVERSITY
EQUIPMENT (Revised: 10/08)
The Operations Department has certain items (e.g. appliance movers, ladders, etc.) that
members of the University of Saint Francis Community may borrow overnight or for
a weekend. Arrangements for equipment must be made during normal
business hours. An authorization form must be filled out by the Operations
Supervisor responsible for that piece of equipment. The white copy of this form
needs to be returned to the Operations Office, before the equipment leaves
university property. Operations Supervisor keeps yellow copy, and the pink copy
stays with the equipment, in case there is any question as you remove
equipment from University property. The Operations Supervisor responsible for
the equipment must sign off on equipment, stating it was returned in good
condition. Please state on the authorization form if there were any
problems with the equipment. The yellow copy of the authorization form will be
returned to the Operations Office by the supervisor. The borrower is
responsible for lost or damaged equipment, and will be required to cover costs
of repairs or replacement.
The University of Saint Francis
and the Operations Department is not responsible for any type of injury while
using the borrowed equipment. Security will be notified of your request but does not have the authority to grant
requests.
Equipment will not be loaned
out if a profit of some type will be gained by the Borrower, or if it is a
consumable item.
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EQUIPMENT:
MOVING EQUIPMENT & FURNISHINGS
(Revised:
10/08)
Please check with Operations before rearranging work spaces or classroom
settings. Please do not place furniture or equipment into the corridors of any
building without consulting with Security (ext 3222). USF can be fined
for fire code violations and in some cases have a building closed until
violations are corrected.
No structural alterations, painting or other modifications to university
facilities is permitted without written authorization by the director of
operations.
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EQUIPMENT:
PURCHASING EQUIPMENT & FURNISHINGS (Revised:
10/08)
Please consult with Operations before
purchasing, altering, or moving equipment that may involve electrical, water,
gas, telephone, or data lines, or requires professional installation. Equipment may need extensive and expensive modification, or
university utility services. These may also involve budget considerations. Budget requests for classroom, lobby and lounge furnishings are
initiated by Operations and other interested parties. Upon budget
committee approval, these items are purchased. If you require a desk, chair,
filing cabinet or other office furnishing or equipment, submit a request, on a work order requisition form, to Operations. If we have what you require in
storage, it's yours. Generally, what is in storage is well used and somewhat
worn with age. If we do not have what you require or, if what we have is
unacceptable, please submit a purchase requisition to the Business Office.
Since Operations does not have a budget for these types of purchases,
providing the funds for your request is your departments responsibility.
Please contact Operations prior to submitting your purchase requisition as
we maintain minimum standards on certain types of furnishings (i.e. chairs,
filing cabinets, etc.).
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FIRE
DRILLS/SYSTEMS (Revised:
10/08)
Eight
buildings on campus have fire systems linked by radio box to the Fort Wayne
Fire Department. In compliance with state requirements each of these systems,
including panels and devices, fire extinguishers, sprinklers and the kitchen
hood system, is inspected and tested annually by certified technicians. In the
event of a fire all occupants of the building are to stop what they are doing
and proceed to the nearest exit. The last person to leave
an office or area is to make sure the door is pulled shut. In the residence
halls, hall directors and resident assistants are to help in the evacuation
procedure. Upon leaving the building, move away from the exit area. Wait for
notification before re-entering the building.
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FIRST AID &
DESIGNATED FIRST RESPONDERS Revised:
Dec. 2002
First Aid
Kits, stocked to take care of minor injuries, are located throughout the campus.
Each kit contains a gown, face shield, gloves, and a spill kit for use
in basic first aid and bio-hazard clean up. The kits are located in the
following areas:
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Bonaventure Hall, 210A - Secretary’s office
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Library, 103 - Workroom
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Trinity Hall, 1st floor - Switchboard
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Trinity Hall, Basement -
Operations
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Achatz Hall, 030 - A & P Lab
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Achatz Hall, 102 - Secretary’s office
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Achatz Hall, 120 -
Anatomy
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Achatz Hall, 216 - Organic Chemistry
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Achatz Hall, 219 - Non-Organic Chemistry
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Operations Garage - at workbench
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Hutzell Athletic Center,
Concession stand
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Rolland Art Center, 003 -
Print Room
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Rolland Art Center, 025 - Metal Room
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Rolland Art Center, 121 - Dark Room
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Rolland Art Center, 130 - Sculpture Room
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Rolland Art Center, 132 - Wood Shop
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Rolland Art Center, 207 - Mat cutting area
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Rolland Art Center, 201
- Drawing studio
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Doermer, 104 - Nursing office
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Doermer, 011 - OTA
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Doermer, 054 - PTA
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Doermer, 237
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Security vehicle
These kits
are checked monthly by a security officer to verify content. All officers
receive training in basic first aid and CPR. Security officers are designated
First Responders in accident, injury, fire or other emergency situations.
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FISHING ON
CAMPUS (Revised:
10/08)
Fishing in Mirror
Lake is permitted for Students, Staff, Faculty, Alumni and their guests. A signed permit
good for one year is available from Security, and must be obtained beforehand.
Guests must be accompanied by a USF permit holder. Please follow the regulations
printed on the back of the permit.
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GOLF CART SAFETY
(Revised: 10/08)
Contact Operations
before purchasing carts to assure there is adequate room for your carts, and
that the building housing carts is properly wired for chargers. Gas powered
carts are not allowed. Although Operations will help you with a low tire or
suggestions on where to have a cart repaired, we are not responsible for another
department’s carts. Three main causes of injury with a golf cart are the
condition of cart, the operator, and the path. Departments having golf carts
will follow guidelines specified in the Golf Cart Safety document. Department
heads will assure all employees, including work study students, read the
document and sign it. A copy must be sent to Operations. Please give instruction
to those unfamiliar with a golf cart. Do not loan carts to other departments
without having them read and sign the document. A copy of the Golf Cart
Safety document is available from the Director or Assistant Director of
Operations.
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HAZARDOUS
MATERIALS (Revised:
10/08)
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ACCEPTING
DONATIONS: When a department is approached with an offer of a donation that
will include hazardous, potentially hazardous, or regulated material the
following information MUST be obtained before the donation can be accepted.
1.
Complete an inventory
of the proposed donation. NOTE: If an accurate, complete inventory is not made
available the offer MUST be declined.
2. Determine the
quantity. Hazardous material regulations are based on how much is kept on hand.
3. Assess the condition.
Some chemicals deteriorate or lose stability as a result of age. Check
containers for signs of damage, rust, corrosion, etc.
4. Verify that each
required substance has an accompanying MSDS. An MSDS must accompany all
chemicals brought onto the campus. If the donor does not have an MSDS for a
product, that product will not be accepted.
5.
Ensure all potential
donations are properly labeled. All chemicals must be labeled with either the HMIG or the NFPA hazard rating system. If a product is not
labeled, it will not be accepted.
6.
Sufficient code
compliant storage cabinets must be available.
7.
Submit the completed
inventory, along with company name and contact person, to the Security
Supervisor for determining regulations pertaining to storage and handling,
and for review of potential disposal problems and costs. The
Security
Supervisor will return the determination of acceptance or declination, whole or
in part, to the department head.
Remember, all hazardous or
regulated material MUST be accompanied by an MSDS to be accepted. The university
is required by law to have them on file. Any problems that arise with MSDS
acquisition, labeling, or product condition might be an indication of why they
are being disposed of in the first place. By taking possession of any product
the university assumes all liability associated with, and costs incurred for, proper storage and disposal of that material.
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DISPOSAL:
Disposal of all hazardous materials is handled through the Operations
department. We have contractual arrangements with a number of firms to properly
dispose of these materials. Contact the Security Supervisor for special disposal
needs.
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HEATING &
COOLING COMFORT (Revised:
10/08)
Heating and cooling of building spaces is scheduled according to class and event
schedules. Heating and cooling is controlled by a computer and only scheduled
use areas will maintain comfortable temperatures. Temperatures of scheduled
areas should be 75 degrees during the cooling season and between
70 and 73 degrees during the heating season. If otherwise, please notify
Operations. There are some areas on campus where proper temperature control
is difficult, at best, due to the age and type of HVAC equipment and controls
or, because the area has been remodeled outside the HVAC systems capabilities.
Areas used during unoccupied time frames may not be heated or cooled to
comfortable levels.
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IDENTIFICATION CARDS
(Revised: 10/08)
All Staff and Faculty
have identification cards which are available through the Security office. When a new employee
goes to obtains an ID the
immediate supervisor should either accompany them or call ahead to verify
employment status. The finished I.D. card is available within a few minutes. You
can contact the Security office at ext 3222.
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KEYS &
ONECARD ACCESS (Revised:
9/08)
All University of Saint Francis employees will be issued keys and OneCard access
appropriate to the areas they need to access. A “Key Requisition
Form” must be submitted to the Operations Department to request the following:
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Keys and OneCard access for interior doors (signature of the appropriate department head
or director is required).
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Keys or
OneCard card access
for an area outside of the employee’s department (signature of the
appropriate department head or director is required).
§
Keys for exterior doors to buildings without OneCard access (signature of the
appropriate vice president is required).
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All requests for Operations’ employees to obtain key or OneCard access to Operations’ areas
(signature of the Director of Operations is required).
Copies of the Key Requisition Form may be requested from
Operations through the USF intranet site (front page, under forms, click on
“WORK ORDERS”) or by calling ext 6106 or 6107. All keys and some access cards
require the employee to personally sign for each key or card access issued, accepting all
responsibility.
For buildings having OneCard readers, access to an exterior door will be by card
only, no keys will be issued.
Any lost keys or cards must be reported to Security immediately. Anyone caught
duplicating, transferring, or loaning keys or cards will be subject to
disciplinary action up to and including termination of employment.
Employees who lose keys will be billed $25.00 per key lost. Upon
termination of employment, all assigned keys will be inventoried and a Key
Clearance form will be sent to Human Resources.
DO NOT LEND
YOUR ACCESS CARD TO ANYONE. ALL CARD ACCESS ENTRIES ARE RECORDED INTO A COMPUTER
DATABASE.
RESIDENCE STUDENTS: Campus residence hall keys are issued by the Hall Director.
If you lose your key, the Hall Director or the Resident Assistant will let you
into your room. Your HD or RA will have to requisition a replacement key, for
you, from the Safety & Security manager. There will be a minimum of a $25.00
charge for replacement keys. The charge may vary depending on the number and
type of keys, and the extent of labor involved.
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MOTORIST
ASSISTANCE
Revised: Dec. 2002
The Security
Department will provide jump starts for batteries and compressed air if a tire
has low pressure.
Due to
insurance reasons, unlocking vehicles, providing gas, tire changing, or towing
of vehicles is not permitted by any Operations personnel. We will be glad to
assist you in finding this type of service.
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NATURAL GAS LEAK
(Revised: 10/08)
During business hours, If you suspect a natural gas
leak do not delay, call The Operations Department at ext 6106 or 6107. After
normal hours, call Security at 434-3222.
Do not turn
lights on or off or use open flame while waiting for qualified personnel to
arrive. If you suspect an actual leak is present evacuate the area. Call NIPSCO
at 1-800-464-7726. Keep everyone away until the gas company arrives. They will
have the proper equipment to test for gas leaks.
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OCCUPATIONAL
SAFETY
Revised: Dec. 2002
It is everyone's
responsibility to maintain a safe environment on campus. When unsafe conditions
or practices are observed, safety personnel will issue a Safety Violation report
to that individual and/or department head itemizing the specific problems and
recommending corrective measures. If you receive a Safety Violation notice you
must respond in writing to the safety & security manager within ten working days
of the steps you've taken, or plan to take, to remediate the problem. The
security department is available to help clarify the problem and work with you
to resolve it. These violations are recorded in a computer database and are
available for review by, among others, EPA and OSHA Personnel, health
inspectors, Fort Wayne Fire Department officials and insurance inspectors. All
Safety Violation reports will be monitored until the problem is corrected.
A
comprehensive MSDS file is maintained in the Operations office. In addition, all
OSHA and EPA compliance programs, documents and training manuals are on file and
available for your review during normal office hours.
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PARKING
& VEHICLE TAGS (Revised: 10/08)
All employees of the
university are issued numbered vehicle identification tags to be displayed on
the rearview mirror of the vehicle to be operated and parked on campus. Faculty
and Staff have parking available in designated areas at Rolland, Achatz,
Hutzell, Doermer, Pope John Paul II Center, North Campus, Trinity, and D'Arcy
Football Stadium.
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The
campus speed limit is 15 mph.
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Parking is not allowed on
lawn areas, driveways, walkways, any marked or posted areas.
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Fire lanes are to remain
clear of traffic, they are for emergency vehicles only.
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Handicapped spaces are
reserved for those with state issued tags or plates.
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Driving is not allowed on
the causeway and posted service drives.
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Parking is restricted to
one vehicle per marked space.
In the event that you should
cause damage to another vehicle please notify the owner personally or call Security
at ext 3222 to report the damage. If your vehicle has been damaged or
broken into call Security immediately to report the damage or loss (434-3222).
Damage reports will not be taken more than 24 hours after the event and will not
be taken after the vehicle has left the scene of the accident.
The University of Saint
Francis assumes no responsibility for the care or protection of any vehicle or
its contents at any time it is operated or parked on university property. Please
keep your vehicle locked and remove any valuables or store them in the trunk.
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PERSONAL
SAFETY
Revised: Dec. 2002
Please refer to the
Crime Awareness and Campus Safety brochure. This brochure, updated annually, is
available in the Security office. Please remember that safety officers provide
escort service.
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POSTING OF
FLYERS, NOTICES AND POSTERS (Revised:
10/08)
The following Student
Government Association (SGA) policy, approved by Leadership, is in effect
beginning the 2008-2009 academic year.
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All advertisements must be
appropriate to Francisca values and the mission of the University of Saint
Francis.
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Limited to clubs and
organizations annually recognized by USF as well as those advertising events
for the USF community.
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Advertisements must bear
the name of the sponsoring club/organization.
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Advertisements can only be
distributed after approval. A club/organization can have an approved
signature (written or typed) at the bottom of the advertisement.
signature must be provided by the advisor or leading officer and must
include the signer's last name and distribution date. Non-club or
organization related advertisements should have contact name and date of
distribution at the bottom of the advertisement.
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New advertisements should
not cover current ones.
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All advertisements shall be
removed no later than 5 days after the event. Advertisements for
on-going events must be switched out monthly.
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Internal surfaces that can
be advertised on are tables, by way of plastic table tents; bulletin boards
and strips, using thumbtacks; and hanging from ceilings with paper clips
and/or string. All exit signs must be visible. Approved
adhesives may be used on any interior/exterior surface of buildings.
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Advertisements that are not
flyers (i.e. table top ads, large posters, real estate type signs) may be
posted under the above guidelines.
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SGA will be responsible for
posting monthly event calendars in the sign holders inside restroom stall
doors. If a club/organization wishes to have their events posted on
the calendar for the next month, they must have information sent to Student
Government Public Relations Subcommittee before the 25th of the current
month.
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If an advertisement does
not follow these rules it may be taken down without notice. Any
faculty, staff, or student may enforce this rule. Clubs/organization
blatantly or frequently violating the rules may be reported to its advisor
and have posting privileges revoked for two weeks.
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Buildings and other
structures that were not under the previous posting policy are now governed
by this one (i.e. Vann Library)
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Methods of advertising on
campus are AXIS TV, use of SGA outdoor boards by contacting the SGA
secretary, bulletin boards and strips, sidewalk chalk, and real estate
signs.
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SGA reserves the right to
amend this policy as it sees fit, and all amendments will be submitted to
Leadership Council for approval.
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POWER OUTAGE
(Revised: 10/08)
DO NOT call the utility company. To report problems, please call the Operations office at
ext 6106 or 6107 or, if after hours, Security at 434-3222.
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PROPERTY
SECURITY
Revised: Dec. 2002
Your personal
safety, the security of your property and the property of the university is
everyone's responsibility. Keep your car locked and do not leave valuables
inside. When leaving your room or office, close and lock the door. Do not prop
doors open, especially exterior ones. When leaving your office for the day,
close and lock all windows and doors, make sure all appliances are turned off.
If safety personnel find a door or window open, an Unsecured Area Notice will be
issued. These notices are intended to make individuals and departments aware
that their area was not secure and there was the possibility of property loss
occurring. These notices are kept on file. If the number of notices for a
specific area is excessive, a report will be issued to the department head or
area vice-president.
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RECYCLING
(Revised: 10/08)
The University of Saint
Francis supports environmental awareness by encouraging recycling and waste
management in its business practices and operating procedures. This support
includes a commitment to the purchase, use and disposal of products and
materials in a manner that will best utilize natural resources and minimize any
negative impact on the earth’s environment.
Recycling centers are setup
in each of the campus buildings. Recycling centers (for paper, plastic/glass,
pop cans, pop tabs and ink cartridges) have been set up to promote the
separation and collection of the following recyclable materials:
- All paper products
(including cardboard, newspapers, magazines, etc.)
- Aluminum cans and pop
tabs.
- Household batteries (AA,
AAA, C, & D batteries)
- Fluorescent and
incandescent light bulbs
- Glass and plastic
bottles
- Ink cartridges and
toners
Recyclables Collected for
Donation:
- Pop cans are picked up
by Habitat for Humanity.
- Pop can tabs are taken
to Ronald McDonald House of Indiana.
- Ink cartridges and
toners are picked up by the Heads Up Foundation, with proceeds benefiting
children and families dealing with craniofacial anomalies.
We now partner with Paper
Worx Ltd of Fort Wayne to handle recycling of
- Plastic/glass
- Paper recycling
(included shredded documents)
- Magazines
- Newspaper
- Construction materials
- Old grease from kitchen
- And more
Above-mentioned items brought
from home are welcomed.
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WORK REQUESTS FOR
SERVICE (Revised:
10/08)
For tracking purposes, ALL work requests and facilities room requests need to be
placed through the USF intranet site, front page, under forms, click on “WORK
ORDERS” or “ROOM REQUESTS.” Please do not ask staff members to take a
verbal or email request.
For emergency requests only (e.g. broken water pipes, etc.) call
ext 6106, 6107 or 6113. During off hours or if no answer, call Security at ext 3222.
Please do not call the Operations Office with a work request, unless it is a
true emergency. Thank you!
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SOLICITING ON
CAMPUS (Revised:
10/08)
Soliciting of any type is not allowed on university property without permission
from the Vice President for Operations.
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VEHICLES: Use
of University Owned Vehicles (Revised:
10/08)
The use of any vehicle for University business (university owned, rental, or
personal) is restricted to approved University of Saint Francis employees or
volunteers only. Students are not permitted to drive any vehicles other than
mowers and golf carts. Students can never be considered volunteers.
University vehicles will not be
permitted to be used for personal business and will not be used for trips over
250 miles one way. To help reduce driver distractions the front seat passenger
will assist by reading maps, making phone calls and taking care of passenger
needs. Smoking or the use of tobacco in any form is prohibited in all University
owned vehicles. When using the university vans any luggage will be secured
inside the vehicle and below the seat top level, never on the roof.
Any person driving for University business must be licensed to drive for a
minimum of six years and have a driver’s license background check through the
Operations Department. Please request this form from the Operations Department,
fill it out, and return it to Operations. The form will be faxed to the
University’s insurance company for this check. The Background Check takes
approximately 3 business days. Upon receipt of a clean report, the person will
be added to the approved drives list.
University vehicles are checked
out at the Campus Security Office, behind Bass Mansion. No vehicle keys will
be issued until the driver has been added to the approved drivers list and
completed the vehicle checkout form.
A gas charge card (for vehicle related purchases only), keys, and a vehicle
status form will be provided to the driver at the time the vehicle is checked
out. Vehicles may be
checked out no earlier than one hour prior to leaving. The vehicle, vehicle
keys, gas charge card, gas receipts, and the vehicle status form (with current
trip ending mileage filled in), must be returned to Security office
immediately upon return. The return section of the vehicle checkout and return
form must be completed with the information on the vehicle status form. A surcharge
will apply for failing to return a completed form, fuel tanks not filled,
or trash in the vehicle.
The department using the University owned vehicle will be charged the University’s current
mileage rate for use of the vehicle. There is no charge for local
trips of 20 miles or less made by Student Activities Counsel or any Convent use.
Any person driving their personal vehicle for University business will be
reimbursed mileage only if they are on the University’s approved list.
The department's account will be debited for any repair costs that result from
damage to a University vehicle because of negligent use. Negligent use is
defined as failure to observe traffic laws, failure to properly secure vehicle,
ignoring vehicle warning system, or failure to maintain vehicle in safe and
proper operating condition. The University requires the use of seat belts by all
persons at all times for any vehicle. Your driving privileges may be suspended,
for an indefinite period, for any negligent use of University vehicles.
To obtain road service for
disabled University owned vehicles, call the Security Officer on duty at (260)
434-3222. The Security Officer will arrange for towing and, if needed, emergency
transportation. NOTE: THIS SERVICE IS ONLY AVAILABLE FOR UNIVERSITY OWNED
VEHICLES BEING USED FOR A SANCTIONED GROUP OR TEAM ACTIVITY.
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WEAPONS
POLICY Revised: July 2002
Possession or keeping of firearms, dangerous weapons, explosive devices, or
look-a-likes (i.e. paintball, pellet or water guns) on
university premises or, in any vehicle brought on the university premises, is
prohibited.
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