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POLICIES

Accident, Injury or Incident Reporting
After Hours Use of Buildings
Athletic Fields and Equipment Use
Bonfires On Campus
Borrowing University Equipment
Bus Service (Citilink)
Cable TV Service
Copies in Bulk
Deliveries
Emergencies
Energy Conservation
Environmental Area
Equipment & Furnishings (Lockable)
Equipment & Furnishings (Moving)
Equipment & Furnishings (Purchasing)
Fire Drills/Systems
First Aid & Designated First Responder
Fishing On Campus

Golf Cart Safety

Hazardous Material Donations
Heating & Cooling Comfort
Identification/Access Cards
Keys
Motorist Assistance
Natural Gas Leak
Occupational Safety
Parking & Vehicle Tags
Personal Safety
Posting Flyers and Misc.
Power Outage Reporting
Property Security
Recycling

Recycling (Batteries)
Requesting Service
Soliciting On Campus
Vehicles (Using University Vehicles)
Weapons On Campus

POLICIES

ACCIDENT, ILLNESS, INCIDENT or INJURY REPORTING
OSHA 200 REPORTS: (
Revised: 10/08)

An OSHA 200 form is filled out whenever there is a personal injury on campus. When filling out this form, be sure to note the conditions of the immediate area where the accident occurred. Include information such as footing conditions of floor or ground, handrails or guardrails present, safety equipment not used properly (or not used at all), and lighting in the area. An OSHA 200 form is also used to record the initial diagnosis of a work related illness or injury. The form must be filled out within 24 hours of the injury. Please refer all questions concerning insurance coverage to the Director of Human Resources.
 
INCIDENT REPORTS:
An Incident Report is filed for any accident, altercation, unusual or extraordinary occurrences, or loss involving any person or property on campus; even if the person or property is not affiliated with the university. This form is also used to report any act covered by the Campus Crime Awareness Act. All injuries and illnesses are documented on the OSHA 200 form.
 
Contact the security officer on duty at ext 3222 to fill out a OSHA 200 form or Incident Report.
 
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AFTER HOURS USE OF BUILDINGS (Revised: 10/08)
To access an area in a building after regular building hours, written permission must be obtained by the person responsible for that area. A valid USF identification card must be presented along with written permission before the security officer on duty will allow access.  Contact the Security office at ext 3222.
 
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ATHLETIC FIELDS AND EQUIPMENT USE  (Revised: 10/08)
Use of equipment and fields must be authorized by the Athletic Director. Operations is not responsible for athletic field use or maintenance. A field caretaker, reporting to the Athletic Director, maintains all athletic fields and purchases any necessary supplies and equipment from an athletic budget set aside for this purpose.
 
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BONFIRES ON CAMPUS (Revised: 10/08)
Bonfires are only allowed in the cove by the lake. To have a bonfire on campus for an event or function, submit your request in writing (or send via e-mail) to the Director of Operations. Please note the following: One individual must assume responsibility for the bonfire, and must remain on site for the duration of the fire.
 
Operations grounds personnel will set up the bonfire and security will oversee Lighting of the bonfire. (No flammable fluids may be used to assist in starting the fire.)
 
The bonfire must be completely out before the responsible individual (as indicated in writing) leaves the bonfire site.
 
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BUS SERVICE - Citilink (Revised: 10/08)
Fort Wayne Citilink has a bus stop east of Doermer Health Sciences Building on Leesburg Road. For physically challenged individuals, arrangements can be made with Citilink for pick up and drop off service to various buildings on campus. For further information or a current bus schedule, call the Citilink office at 432-4546 or on the Web at www.fwcitilink.com.  
 
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CABLE TV (Revised: 10/08)
Cable TV is available throughout campus. If you experience problems with reception, DO NOT call Comcast Cable. To report problems, please complete and submit a WORK ORDER request on the USF Intranet page.
 
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COPIES IN BULK (Revised: 10/08)
All requests for bulk copies are handled by the Copy Center located in the lower level of Trinity Hall. Copy Center requests should NOT be made through the USF intranet site, but submitted via interoffice mail or in person. To ensure you receive your copies back in a timely manner, you must allow for a 48 hour turn-around time. Copies are recorded and billed back to your department. Bound or other special documents (such as requesting a special paper be used) will require additional lead time. Call the Copy Center well in advance of your anticipated deadline to discuss any additional lead time that will be needed.
 

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DELIVERIES
UPS and Fed Ex deliveries are received and checked in at the dock area of Trinity Hall by Operations personnel. With the exception of extremely large or heavy pieces of equipment, all other deliveries should be made to the Trinity Hall dock. It is imperative when you are ordering an item, to make sure you follow through with delivery arrangements.  Notify the Operations Department with the following information (with as much notice as possible). Date and approximate time, description (weight, size and amount of packages).  Heavy deliveries may require a lift-gate service. Ask the company if they provide this service (most do). The Operations Department does not have the resources to lift heavy items out of a truck.  Department and location where the items are to be delivered.  Name of contact person.  Package identification. Provide the company with whom you are placing your order the following information , address, building, department and name. If Operations staff is needed to assist in the unloading of a delivery, please inform the carrier to deliver by 2:30 p.m., Monday through Thursday, and before 11:30 a.m. on Friday. After these times, there may be no Operations staff available to assist in unloading.
 
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EMERGENCIES (Revised: 10/08)
In an emergency situation call Security immediately at ext 3222 or use one of the direct dial emergency phones located throughout campus. Examples are medical emergencies, unwanted persons on campus, hazardous spills, fire and gas leaks. When your call is answered indicate the nature of the emergency, your name, location and, if you know it, the number you are calling from. In cases of fire or life threatening injuries call 9-911 first, followed by Security. Flip charts detailing emergency procedures for all major situations posted in the common areas of all buildings on campus. Become familiar with the information contained in it, and refer to it in any emergency situation.

All non-emergency problems involving buildings and equipment please forward to Operations using the WORK ORDER section of the Intranet.        


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ENERGY CONSERVATION (Revised: 10/08)
Energy conservation is everyone's job. Please do your part to conserve energy by turning off your computer at the end of the day (if possible) and turning off lights and other unnecessary electrical equipment when you're out of your room or office for more than 15 minutes. If you have to cancel a scheduled class (or event), please notify Operations (ext 6106 or 6113) or the Security officer on duty at ext 3222 so lights and HVAC can be turned off.
 
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ENVIRONMENTAL AREA (Revised: 10/08)

An environmental study area is located on the southeast corner of Mirror Lake. This area is restricted unless you are accompanied by, or have permission from, a professor from the Science Department.
 
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LOCKABLE EQUIPMENT & FURNISHINGS  Revised: Nov. 2002                     All University owned equipment or furnishings that have a LOCK, such as a filing cabinet or desk, must have the KEYS recorded and issued through the Operations Department. 

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EQUIPMENT: BORROWING UNIVERSITY EQUIPMENT (Revised: 10/08)       The Operations Department has certain items (e.g. appliance movers, ladders, etc.) that members of the University of Saint Francis Community may borrow overnight or for a weekend. Arrangements for equipment must be made during normal business hours. An authorization form must be filled out by the Operations Supervisor responsible for that piece of equipment. The white copy of this form needs to be returned to the Operations Office, before the equipment leaves university property. Operations Supervisor keeps yellow copy, and the pink copy stays with the equipment, in case there is any question as you remove equipment from University property. The Operations Supervisor responsible for  the equipment must sign off on equipment, stating it was returned in good condition.  Please state on the authorization form if there were any problems with the equipment. The yellow copy of the authorization form will be returned to the Operations Office by the supervisor. The  borrower is responsible for lost or damaged equipment, and will be required to cover costs of repairs or replacement.

The University of Saint Francis and the Operations Department is not responsible for any type of injury while using the borrowed equipment. Security will be notified of your request but does not have the authority to grant requests.

Equipment will not be loaned out if a profit of some type will be gained by the Borrower, or if it is a consumable item.

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EQUIPMENT: MOVING EQUIPMENT & FURNISHINGS (Revised: 10/08)

Please check with Operations before rearranging work spaces or classroom settings. Please do not place furniture or equipment into the corridors of any building without consulting with Security (ext 3222). USF can be fined for fire code violations and in some cases have a building closed until violations are corrected.

No structural alterations, painting or other modifications to university facilities is permitted without written authorization by the director of operations.

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EQUIPMENT: PURCHASING EQUIPMENT & FURNISHINGS (Revised: 10/08)

Please consult with Operations before purchasing, altering, or moving equipment that may involve electrical, water, gas, telephone, or data lines, or requires professional installation. Equipment may need extensive and expensive modification, or university utility services. These may also involve budget considerations. 

Budget requests for classroom, lobby and lounge furnishings are initiated by Operations and other interested parties. Upon budget committee approval, these items are purchased. If you require a desk, chair, filing cabinet or other office furnishing or equipment, submit a request, on a work order requisition form, to Operations. If we have what you require in storage, it's yours. Generally, what is in storage is well used and somewhat worn with age. If we do not have what you require or, if what we have is unacceptable, please submit a purchase requisition to the Business Office. Since Operations does not have a budget for these types of purchases, providing the funds for your request is your departments responsibility. Please contact Operations prior to submitting your purchase requisition as we maintain minimum standards on certain types of furnishings (i.e. chairs, filing cabinets, etc.).

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FIRE DRILLS/SYSTEMS (Revised: 10/08)
Eight buildings on campus have fire systems linked by radio box to the Fort Wayne Fire Department. In compliance with state requirements each of these systems, including panels and devices, fire extinguishers, sprinklers and the kitchen hood system, is inspected and tested annually by certified technicians. In the event of a fire all occupants of the building are to stop what they are doing and proceed to the nearest exit. The last person to leave an office or area is to make sure the door is pulled shut. In the residence halls, hall directors and resident assistants are to help in the evacuation procedure. Upon leaving the building, move away from the exit area. Wait for notification before re-entering the building.

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FIRST AID & DESIGNATED FIRST RESPONDERS Revised: Dec. 2002
First Aid Kits, stocked to take care of minor injuries, are located throughout the campus. Each kit contains a gown, face shield, gloves, and a spill kit for use in basic first aid and bio-hazard clean up. The kits are located in the following areas:

  • Bonaventure Hall, 210A - Secretary’s office
  • Library, 103 - Workroom
  • Trinity Hall, 1st floor - Switchboard
  • Trinity Hall, Basement - Operations
  • Achatz Hall, 030 - A & P Lab
  • Achatz Hall, 102 - Secretary’s office
  • Achatz Hall, 120 - Anatomy
  • Achatz Hall, 216 - Organic Chemistry
  • Achatz Hall, 219 - Non-Organic Chemistry
  • Operations Garage - at workbench
  • Hutzell Athletic Center,  Concession stand
  • Rolland Art Center, 003 - Print Room
  • Rolland Art Center, 025 - Metal Room
  • Rolland Art Center, 121 - Dark Room
  • Rolland Art Center, 130 - Sculpture Room
  • Rolland Art Center, 132 - Wood Shop
  • Rolland Art Center, 207 - Mat cutting area
  • Rolland Art Center, 201 - Drawing studio
  • Doermer, 104 - Nursing office
  • Doermer, 011 - OTA
  • Doermer, 054 - PTA
  • Doermer, 237     
  • Security vehicle

These kits are checked monthly by a security officer to verify content. All officers receive training in basic first aid and CPR. Security officers are designated First Responders in accident, injury, fire or other emergency situations.
 

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FISHING ON CAMPUS (Revised: 10/08)
Fishing in Mirror Lake is permitted for Students, Staff, Faculty, Alumni and their guests. A signed permit good for one year is available from Security, and must be obtained beforehand. Guests must be accompanied by a USF permit holder. Please follow the regulations printed on the back of the permit.

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GOLF CART SAFETY (Revised: 10/08)
Contact Operations before purchasing carts to assure there is adequate room for your carts, and that the building housing carts is properly wired for chargers. Gas powered carts are not allowed. Although Operations will help you with a low tire or suggestions on where to have a cart repaired, we are not responsible for another department’s carts. Three main causes of injury with a golf cart are the condition of cart, the operator, and the path. Departments having golf carts will follow guidelines specified in the Golf Cart Safety document. Department heads will assure all employees, including work study students, read the document and sign it. A copy must be sent to Operations. Please give instruction to those unfamiliar with a golf cart. Do not loan carts to other departments without having them read and sign the document.  A copy of the Golf Cart Safety document is available from the Director or Assistant Director of Operations. 

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HAZARDOUS MATERIALS  (Revised: 10/08)

·         ACCEPTING DONATIONS: When a department is approached with an offer of a donation that will include hazardous, potentially hazardous, or regulated material the following information MUST be obtained before the donation can be accepted.

1.      Complete an inventory of the proposed donation. NOTE: If an accurate, complete inventory is not made available the offer MUST be declined.

2.  Determine the quantity. Hazardous material regulations are based on how much is kept on hand.

3.  Assess the condition. Some chemicals deteriorate or lose stability as a result of age. Check containers for signs of damage, rust, corrosion, etc.

4.   Verify that each required substance has an accompanying MSDS. An MSDS must accompany all chemicals brought onto the campus. If the donor does not have an MSDS for a product, that product will not be accepted.

5.  Ensure all potential donations are properly labeled. All chemicals must be labeled with either the HMIG or the NFPA hazard rating system. If a product is not labeled, it will not be accepted.

6.      Sufficient code compliant storage cabinets must be available.

7.      Submit the completed inventory, along with company name and contact person, to the Security Supervisor for determining regulations pertaining to storage and handling, and for review of potential disposal problems and costs. The Security Supervisor will return the determination of acceptance or declination, whole or in part, to the department head.

Remember, all hazardous or regulated material MUST be accompanied by an MSDS to be accepted. The university is required by law to have them on file. Any problems that arise with MSDS acquisition, labeling, or product condition might be an indication of why they are being disposed of in the first place. By taking possession of any product the university assumes all liability associated with, and costs incurred for, proper storage and disposal of that material.

·         DISPOSAL: Disposal of all hazardous materials is handled through the Operations department. We have contractual arrangements with a number of firms to properly dispose of these materials. Contact the Security Supervisor for special disposal needs.

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HEATING & COOLING COMFORT (Revised: 10/08)
Heating and cooling of building spaces is scheduled according to class and event schedules. Heating and cooling is controlled by a computer and only scheduled use areas will maintain comfortable temperatures. Temperatures of scheduled areas should be 75 degrees during the cooling season and between 70 and 73 degrees during the heating season. If otherwise, please notify Operations. There are some areas on campus where proper temperature control is difficult, at best, due to the age and type of HVAC equipment and controls or, because the area has been remodeled outside the HVAC systems capabilities. Areas used during unoccupied time frames may not be heated or cooled to comfortable levels.
 
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IDENTIFICATION CARDS (Revised: 10/08)
All Staff and Faculty have identification cards which are available through the Security office. When a new employee goes to obtains an ID the immediate supervisor should either accompany them or call ahead to verify employment status. The finished I.D. card is available within a few minutes. You can contact the Security office at ext 3222.  
 
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KEYS & ONECARD ACCESS (Revised: 9/08)

All University of Saint Francis employees will be issued keys and OneCard access appropriate to the areas they need to access.  A “Key Requisition Form” must be submitted to the Operations Department to request the following:

§  Keys and OneCard access for interior doors (signature of the appropriate department head or director is required).

§  Keys or OneCard card access for an area outside of the employee’s department (signature of the appropriate department head or director is required).

§  Keys for exterior doors to buildings without OneCard access (signature of the appropriate vice president is required).

§  All requests for Operations’ employees to obtain key or OneCard access to Operations’ areas (signature of the Director of Operations is required).

Copies of the Key Requisition Form may be requested from Operations through the USF intranet site (front page, under forms, click on “WORK ORDERS”) or by calling ext 6106 or 6107.  All keys and some access cards require the employee to personally sign for each key or card access issued, accepting all responsibility. 

For buildings having OneCard readers, access to an exterior door will be by card only, no keys will be issued.   

Any lost keys or cards must be reported to Security immediately.  Anyone caught duplicating, transferring, or loaning keys or cards will be subject to disciplinary action up to and including termination of employment. 

Employees who lose keys will be billed $25.00 per key lost.  Upon termination of employment, all assigned keys will be inventoried and a Key Clearance form will be sent to Human Resources. 

DO NOT LEND YOUR ACCESS CARD TO ANYONE. ALL CARD ACCESS ENTRIES ARE RECORDED INTO A COMPUTER DATABASE.
 
RESIDENCE STUDENTS: Campus residence hall keys are issued by the Hall Director. If you lose your key, the Hall Director or the Resident Assistant will let you into your room. Your HD or RA will have to requisition a replacement key, for you, from the Safety & Security manager. There will be a minimum of a $25.00 charge for replacement keys. The charge may vary depending on the number and type of keys, and the extent of labor involved.

 
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MOTORIST ASSISTANCE Revised: Dec. 2002
The Security Department will provide jump starts for batteries and compressed air if a tire has low pressure.

Due to insurance reasons, unlocking vehicles, providing gas, tire changing, or towing of vehicles is not permitted by any Operations personnel. We will be glad to assist you in finding this type of service.

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NATURAL GAS LEAK (Revised: 10/08)                                       

During business hours, If you suspect a natural gas leak do not delay, call The Operations Department at ext 6106 or 6107. After normal hours, call Security at 434-3222.

Do not turn lights on or off or use open flame while waiting for qualified personnel to arrive. If you suspect an actual leak is present evacuate the area. Call NIPSCO at 1-800-464-7726. Keep everyone away until the gas company arrives. They will have the proper equipment to test for gas leaks.

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OCCUPATIONAL SAFETY  Revised: Dec. 2002
It is everyone's responsibility to maintain a safe environment on campus. When unsafe conditions or practices are observed, safety personnel will issue a Safety Violation report to that individual and/or department head itemizing the specific problems and recommending corrective measures. If you receive a Safety Violation notice you must respond in writing to the safety & security manager within ten working days of the steps you've taken, or plan to take, to remediate the problem. The security department is available to help clarify the problem and work with you to resolve it. These violations are recorded in a computer database and are available for review by, among others, EPA and OSHA Personnel, health inspectors, Fort Wayne Fire Department officials and insurance inspectors. All Safety Violation reports will be monitored until the problem is corrected.

A comprehensive MSDS file is maintained in the Operations office. In addition, all OSHA and EPA compliance programs, documents and training manuals are on file and available for your review during normal office hours.

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PARKING & VEHICLE TAGS (Revised: 10/08)
All employees of the university are issued numbered vehicle identification tags to be displayed on the rearview mirror of the vehicle to be operated and parked on campus. Faculty and Staff have parking available in designated areas at Rolland, Achatz, Hutzell, Doermer, Pope John Paul II Center, North Campus, Trinity, and D'Arcy Football Stadium.  

  • The campus speed limit is 15 mph.

  • Parking is not allowed on lawn areas, driveways, walkways, any marked or posted areas.

  • Fire lanes are to remain clear of traffic, they are for emergency vehicles only.

  • Handicapped spaces are reserved for those with state issued tags or plates.

  • Driving is not allowed on the causeway and posted service drives.

  • Parking is restricted to one vehicle per marked space.

In the event that you should cause damage to another vehicle please notify the owner personally or call Security at ext 3222 to report the damage. If your vehicle has been damaged or broken into call Security immediately to report the damage or loss (434-3222). Damage reports will not be taken more than 24 hours after the event and will not be taken after the vehicle has left the scene of the accident.

The University of Saint Francis assumes no responsibility for the care or protection of any vehicle or its contents at any time it is operated or parked on university property. Please keep your vehicle locked and remove any valuables or store them in the trunk.
 
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PERSONAL SAFETY Revised: Dec. 2002
Please refer to the Crime Awareness and Campus Safety brochure. This brochure, updated annually, is available in the Security office. Please remember that safety officers provide escort service.  
 
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POSTING OF FLYERS, NOTICES AND POSTERS (Revised: 10/08)

The following Student Government Association (SGA) policy, approved by Leadership, is in effect beginning the 2008-2009 academic year.

  1. All advertisements must be appropriate to Francisca values and the mission of the University of Saint Francis.

  2. Limited to clubs and organizations annually recognized by USF as well as those advertising events for the USF community.

  3. Advertisements must bear the name of the sponsoring club/organization.

  4. Advertisements can only be distributed after approval.  A club/organization can have an approved signature (written or typed) at the bottom of the advertisement.  signature must be provided by the advisor or leading officer and must include the signer's last name and distribution date.  Non-club or organization related advertisements should have contact name and date of distribution at the bottom of the advertisement.

  5. New advertisements should not cover current ones.

  6. All advertisements shall be removed no later than 5 days after the event.  Advertisements for on-going events must be switched out monthly.

  7. Internal surfaces that can be advertised on are tables, by way of plastic table tents; bulletin boards and strips, using thumbtacks; and hanging from ceilings with paper clips and/or string.  All exit signs must be visible.  Approved adhesives may be used on any interior/exterior surface of buildings.

  8. Advertisements that are not flyers (i.e. table top ads, large posters, real estate type signs) may be posted under the above guidelines.

  9. SGA will be responsible for posting monthly event calendars in the sign holders inside restroom stall doors.  If a club/organization wishes to have their events posted on the calendar for the next month, they must have information sent to Student Government Public Relations Subcommittee before the 25th of the current month.

  10. If an advertisement does not follow these rules it may be taken down without notice.  Any faculty, staff, or student may enforce this rule.  Clubs/organization blatantly or frequently violating the rules may be reported to its advisor and have posting privileges revoked for two weeks.

  11. Buildings and other structures that were not under the previous posting policy are now governed by this one (i.e. Vann Library)

  12. Methods of advertising on campus are AXIS TV, use of SGA outdoor boards by contacting the SGA secretary, bulletin boards and strips, sidewalk chalk, and real estate signs.

  13. SGA reserves the right to amend this policy as it sees fit, and all amendments will be submitted to Leadership Council for approval.
     

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POWER OUTAGE (Revised: 10/08)
DO NOT call the utility company. To report problems, please call the Operations office at ext 6106 or 6107 or, if after hours, Security at 434-3222.
 
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PROPERTY SECURITY Revised: Dec. 2002
Your personal safety, the security of your property and the property of the university is everyone's responsibility. Keep your car locked and do not leave valuables inside. When leaving your room or office, close and lock the door. Do not prop doors open, especially exterior ones. When leaving your office for the day, close and lock all windows and doors, make sure all appliances are turned off. If safety personnel find a door or window open, an Unsecured Area Notice will be issued. These notices are intended to make individuals and departments aware that their area was not secure and there was the possibility of property loss occurring. These notices are kept on file. If the number of notices for a specific area is excessive, a report will be issued to the department head or area vice-president.

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RECYCLING (Revised: 10/08)

The University of Saint Francis supports environmental awareness by encouraging recycling and waste management in its business practices and operating procedures. This support includes a commitment to the purchase, use and disposal of products and materials in a manner that will best utilize natural resources and minimize any negative impact on the earth’s environment.

Recycling centers are setup in each of the campus buildings. Recycling centers (for paper, plastic/glass, pop cans, pop tabs and ink cartridges) have been set up to promote the separation and collection of the following recyclable materials:

  • All paper products (including cardboard, newspapers, magazines, etc.)
  • Aluminum cans and pop tabs.
  • Household batteries (AA, AAA, C, & D batteries)
  • Fluorescent and incandescent light bulbs
  • Glass and plastic bottles
  • Ink cartridges and toners

  Recyclables Collected for Donation:

  • Pop cans are picked up by Habitat for Humanity.
  • Pop can tabs are taken to Ronald McDonald House of Indiana.
  • Ink cartridges and toners are picked up by the Heads Up Foundation, with proceeds benefiting children and families dealing with craniofacial anomalies.

We now partner with Paper Worx Ltd of Fort Wayne to handle recycling of

  • Plastic/glass
  • Paper recycling (included shredded documents)
  • Magazines
  • Newspaper
  • Construction materials
  • Old grease from kitchen
  • And more

Above-mentioned items brought from home are welcomed.
 
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WORK REQUESTS FOR SERVICE (Revised: 10/08)
For tracking purposes, ALL work requests and facilities room requests need to be placed through the USF intranet site, front page, under forms, click on  “WORK ORDERS” or “ROOM REQUESTS.”  Please do not ask staff members to take a verbal or email request.  

For emergency requests only (e.g. broken water pipes, etc.) call ext 6106, 6107 or 6113. During off hours or if no answer, call Security at ext 3222. 

Please do not call the Operations Office with a work request, unless it is a true emergency. Thank you!
 
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SOLICITING ON CAMPUS (Revised: 10/08)
Soliciting of any type is not allowed on university property without permission from the Vice President for Operations.
 
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VEHICLES: Use of University Owned Vehicles (Revised: 10/08)
The use of any vehicle for University business (university owned, rental, or personal) is restricted to approved University of Saint Francis employees or volunteers only. Students are not permitted to drive any vehicles other than mowers and golf carts. Students can never be considered volunteers.

University vehicles will not be permitted to be used for personal business and will not be used for trips over 250 miles one way. To help reduce driver distractions the front seat passenger will assist by reading maps, making phone calls and taking care of passenger needs. Smoking or the use of tobacco in any form is prohibited in all University owned vehicles. When using the university vans any luggage will be secured inside the vehicle and below the seat top level, never on the roof.

Any person driving for University business must be licensed to drive for a minimum of six years and have a driver’s license background check through the Operations Department. Please request this form from the Operations Department, fill it out, and return it to Operations. The form will be faxed to the University’s insurance company for this check. The Background Check takes approximately 3 business days. Upon receipt of a clean report, the person will be added to the approved drives list.

University vehicles are checked out at the Campus Security Office, behind Bass Mansion. No vehicle keys will be issued until the driver has been added to the approved drivers list and completed the vehicle checkout form.
A gas charge card (for vehicle related purchases only), keys, and a vehicle status form will be provided to the driver at the time the vehicle is checked out.

Vehicles may be checked out no earlier than one hour prior to leaving. The vehicle, vehicle keys, gas charge card, gas receipts, and the vehicle status form (with current trip ending mileage filled in), must be returned to Security office immediately upon return. The return section of the vehicle checkout and return form must be completed with the information on the vehicle status form. A surcharge will apply for failing to return a completed form, fuel tanks not filled, or trash in the vehicle.

The department using the University owned vehicle will be charged the University’s current mileage rate for use of the vehicle. There is no charge for local trips of 20 miles or less made by Student Activities Counsel or any Convent use.

Any person driving their personal vehicle for University business will be reimbursed mileage only if they are on the University’s approved list.

The department's account will be debited for any repair costs that result from damage to a University vehicle because of negligent use. Negligent use is defined as failure to observe traffic laws, failure to properly secure vehicle, ignoring vehicle warning system, or failure to maintain vehicle in safe and proper operating condition. The University requires the use of seat belts by all persons at all times for any vehicle. Your driving privileges may be suspended, for an indefinite period, for any negligent use of University vehicles.

To obtain road service for disabled University owned vehicles, call the Security Officer on duty at (260) 434-3222. The Security Officer will arrange for towing and, if needed, emergency transportation. NOTE: THIS SERVICE IS ONLY AVAILABLE FOR UNIVERSITY OWNED VEHICLES BEING USED FOR A SANCTIONED GROUP OR TEAM ACTIVITY.
 
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WEAPONS POLICY Revised: July 2002
Possession or keeping of firearms, dangerous weapons, explosive devices, or look-a-likes (i.e. paintball, pellet or water guns) on university premises or, in any vehicle brought on the university premises, is prohibited.
 
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