Catering Services

Information and Procedures

Step 1
Catering Request and Exemption Form
The catering request & exemption form is used to notify dining service of a catered event, initiate the catering process and provide dining services with the general scope of the event.

When scheduling a room that will be used for catering, please make sure the room is available prior to the event to allow for food setup and there is sufficient time after the event for dining service staff to clean up.

Step 2
Menu Planning
Upon submitting the Catering Request & Exemption Form, the Director of Dining Services will contact the person requesting the event within five (5) business days to discuss food, beverages, presentation requests and costs.

Step 3
Catering Quote
After arrangements for an event are made with the Director of Dining Services, you will receive a written quote. If you have not received a quote by at least three business days prior to your event, immediately contact the Director of Dining Services at 3258.

Please note the following on the catering quote form: “Beginning Time, ending time, clean up time if delivery”; check to make sure the room scheduled for the event is available for dining staff to access the room before and after the event. This is particularly important if the event is held in a classroom.

Please read the following important information

Discount
A five percent discount will be applied only for university events with the exception of summer camps, pre-season meals for athletes, and freshmen orientation meals, which are priced separately. This discount only applies to food and not other charges such as staff, delivery, china, etc. (please see an explanation of these charges below).

Pitchers of Water/Bottles or Cans of Pop or Juice
A cup, napkin and pitcher of water will be supplied when ordering a pitcher of water; the cost is 50 cents per person. If bottled water is requested no cup or napkin will be supplied and the cost is $1.25 per bottle.

It has been the experience of the dining services staff that when canned or bottled beverages remain after an event, or if the room is used right after an event and there was not sufficient time for the dining staff to get into the room to remove the bottled or canned beverage, the remaining beverages will be taken by guests or students using the room. When planning an event be sure there is sufficient time for the dining staff to pick up unused beverage bottles or cans so you will not be charged for them. The quote form under clean up time will give you the time the dining service staff will retrieve any left over beverages.

Refresh Requests
From time to time dining services is requested to refresh beverages, particularly for events that are held over a longer period of time. Refresh request will be handled as follows:

Remaining beverages in pitchers will be replaced with fresh beverages. Cross contamination occurs when beverages that are left out and refreshed beverages are mixed in the original pitcher.

Please note (under service/delivery charge below) that a delivery charge will be applied for returning to a catered location to refresh beverages.

Centerpiece
When a centerpiece is ordered it will be interpreted as a fresh flower arrangement purchased through a florist unless other arrangements are made with the Director of Dining Services. The minimum amount for a centerpiece ordered is $25.

Non-food Tables i.e. – registration, etc.
Tablecloths ordered through Dining Services are $2 per tablecloth (length size 52 x 110).

Table skirts are $10 per table (completely encase a 6 ft table).

Service/delivery Charge
A $10 delivery fee is charged for delivering food, snacks and beverage, etc. For example, food/beverages supplied in the morning and refreshed in the afternoon will be charged $10 for each delivery or a total of $20. There is no charge for pick up and clean up at the end of a catered event.

Payment
All University sponsored events are paid through the Business Office. You will receive an invoice after the event. Sign, date and provide the account number prior to sending the invoice to Accounts Payable in the Business Office. Only personal catered events are paid directly to Dining Services.